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Childcare Search Tips with The Hire

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A cross-country move left me, a work from home mom, without childcare. I joined to help me find a part-time nanny for my 2, soon to be 3, children. Read my first and second blog to learn about determining needs and going through the interview process. Here I share some tips for when you find that right person. 

So you found the right person, congratulations! Here are some things to think about, and do, when committing to the hire.

1. Negotiate the terms of the contract with your candidate. 

- Be sure to communicate clearly to your candidate at the time of offer what the terms of employment will be. This includes the rate of pay, on what schedule the pay will be offered (weekly, bi-weekly, monthly?) and in what manner (cheque, cash). When will the employment start and stop? What days of the week will the nanny work and what hours of those days?

- Taxes: If you are hiring a full-time nanny you will need to register with Canada Revenue Agency as an employer. You can find information on how to do so, and the regulations, by visiting the CRA website. It is a good idea to consult an accountant. There are also services available that take this process entirely off your plate, usually for an annual fee. For part-time care, it is not necessary to register with CRA and often makes sense to have the individual take care of their own taxes as a self-employed individual offering their services to you. If you aren't sure whether your caregiver is considered part time or full time, visit CRA.

- If you are hiring a full-time caregiver you need to be aware of labour regulations in your province that determine employment standards (including how many days off are required, vacation pay, holidays and minimum wage).

2. Consider Work Place Safety insurance.

- Do your research. Different provinces have different regulations when it comes to  Work Place Safety Insurance requirements. This is a premium you pay on a regular (usually monthly) basis that covers you in the event that your caregiver is injured while in your home, caring for your children. For example, I live in British Columbia. Because my caregiver comes less than 15 hours a week I am not required to purchase this coverage. I can, however, choose to for a nominal fee.

3. Write up the contract.

- It is a good idea to put all of the particulars down in one place. Write up a contract, that your caregiver signs, that includes rate of pay, schedule of pay, length of contract (if for a set period of time), the job description and other employment particulars.

4. Ask for a Social Insurance Number

- If you are hiring a full-time nanny, you will need this automatically. However, even for part-time care it is a good idea to have the Social Insurance Number of the person you will employ, as well as their full name, address and other contact information.

5. Record payments.

- Now that your nanny has started and you are beginning to offer her/him pay, make sure to retain a record of payment. A good way to do this, in the case of part-time care, is to ask the individual to draft an invoice for you. Also, you can issue a receipt to your nanny at each pay period so both you and she/he have a record.


Here are some more great resources, published by, on

Nanny Criminal Record Checks in Canada

School Year Care - Before and/or After School

How to Hire a Nanny: Part One

How to Hire a Nanny: Part Two

How to Hire a Nanny: Part Three

How to Hire a Nanny: Part Four


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